A group of young people sit around a table, each holding an open book. An adult stands at the end of the table, holding a book.

Site Coordinator Tips for Success

Everyone knows that Site Coordinators are key to Safe Sitter® programs running smoothly, but what are the secrets of successful Site Coordinators?

They regularly certify new Instructors.

Instructors come and go; they change jobs, move, or become too busy to teach. As Instructors become unavailable, make sure to recruit new ones and register them with Safe Sitter® for Instructor Certification. If you’re not sure where to start looking for new Instructors, we have resources that may help! Learn more about Instructor Qualifications or register a new Instructor for Safe Sitter® Instructor Certification.
They have a steady schedule of classes.

When you create a calendar of classes and post that on your website, parents and students can plan ahead and choose class dates that work best for their schedule, and students that register for classes that are full can be moved to the next available class date. For more information on setting class dates and registering students, visit Ready … Set … RECRUIT!
They make registration easy.

Posting a calendar of regularly scheduled classes is a good start, but you also need to make registration easy. The best way to do this is with a user-friendly online registration form. If you do not have a registration software program, you can use the Safe Sitter® Interactive Registration form in Instructor Resources or create an online form using a free program such as Google Forms.
They follow up with Instructors after each class.

It’s important to talk with Instructors to see how class went. Ask to see the student evaluations to find out what students thought. Remember: a successful program is largely built on word-of-mouth referrals, so help your Instructors with any questions or classroom management issues they may encounter.

You may also find it helpful to consult the Site Coordinator Checklist for additional tips and reminders, and share the Teaching Checklist with all your Instructors.

Follow these steps and you’ll be well on your way to a successful program that runs smoothly, and a successful program means a safer community!

Summary

Successful Site Coordinators regularly recruit and register new Instructors — people change jobs and move, so maintaining a pipeline of qualified Instructors is essential to keeping programs running.
A steady, published class schedule lets parents and students plan ahead and helps Site Coordinators manage waitlists by moving students to the next available date.
Make registration easy with a user-friendly online form — either the Safe Sitter® Interactive Registration Form in Instructor Resources or a free tool like Google Forms.
Follow up with Instructors after every class — review student evaluations, address classroom management questions, and remember that word-of-mouth referrals are the foundation of a successful program.
The Site Coordinator Checklist and Teaching Checklist are available as additional resources to keep your program organized and running smoothly.